Workplace Coordinator

• Applications are considered on a rolling basis
• On-site

Job Description

We are looking for a excellent Workplace Coordinator to join us in our mission to contribute to a greener future. The role is a part of our passionate Workplace team based in Stockholm. By joining us, you will be a key player in establishing an awesome workplace and contribute to building one of the first large scale European battery factories.

As our new Workplace coordinator you would join a team of two, reporting to the Workplace manager. You play a key role in welcoming colleagues and visitors to our office, oversee that day-to-day business run smoothly,  and have a positive mindset of problem solving. You be part of maintaining and improve a healthy and safe office environment and support on special assigned projects. You often collaborate with other support functions and vendors to connect the dots and make things happen!

To be successful as an excellent Workplace coordinator we believe that you have at least a few years of experience from the service and administrative area and an ability to provide high-level support to the Northvolt team and all our visitors.

Not only will you work close with wonderful entrepreneurs and a great team, you will also be a part of Northvolt’s mission to a greener future.

Work is performed in our office, typically from 7-16 or 8-17, and needs to be planned or discussed with the team; occasional flexibility is required depending on events.

Key responsibilities include (but are not limited to)

• Front desk management: Reception and guest service

• Maintain a clean and organized office environment

• Welcome guests and visitors to the office and assist them as needed

• Scheduling meeting and appointments

• Support meetings and conferencing needs such as refreshments and IT support

• Manage phone calls, correspondence, postage and taxi

• Maintain office equipment and report errors

• Assist in the onboarding of new employees

• Coordinate, plan and execute projects and events as assigned

• Support and coordinate internal communication

• Monitor office and food supplies, inventory and place orders

The Workplace coordinator we are looking for is flexible, curios and eager to learn. A go-to person to support wherever needed. With a good sense of order, eye for details and a service minded attitude and with a high level of energy you make sure we have an awesome workplace. Our organization values great self-discipline and a natural talent to make things happen. Qualities that we cherish are sense of quality, friendliness, grit and a sense of humour.

Apply with CV in English or your complete LinkedIn profile.

Full time employment, fixed salary. Planned starting date is asap.

Please note that candidates considered for employment with NV may be subject to a mandatory background check process.

Please note that any applications submitted via email or direct messaging will not be considered.

Skills & Requirements

We believe that you have :

• Preferably Swedish gymnasium or equivalent education
• 3+ years experience from similar role
• Experience with administrative and clerical work proficiency in Microsoft Office suit
• Proven track record of exceptional service level and delivery
• Drivers license

Specific Skills/Abilities

• Strong communication skills
• Excellent Swedish and English written and oral skills
• Strong ability to multitask
• Ability to work well with others in a team environment, as well as independently
• Enjoy working in an international environment
• Qualities that we cherish are flexibility, high sense of quality, friendliness, motivation to take on new challenges, grit and a sense of humor and a can-do attitude
• Passionate & purpose driven

About the company

Northvolt makes green batteries for a blue planet. Affordable, sustainable, and high-quality cells and battery systems. Built to enable the future of energy.

To accomplish this, we do things differently. We design, manufacture, and recycle everything under one roof. We even build our own factories. All this is incredibly challenging and requires us to think in unconventional ways. We’re constantly experimenting, learning and adapting to make the world’s greenest batteries.

Northvolt is growing fast. We’re looking for smart people from all disciplines. Strong individuals that truly want to make a positive impact on the future. Those of us already on board share a passion for our mission. We’re prepared to work hard in pursuit of excellence. We enjoy the ride and our main drive is to make a difference for real. As a team, we’re dedicated to thinking new, working hard and having fun!