Senior Document Manager (m/w/d)

• Applications are considered on a rolling basis
• On-site

Job Description

With Germany being the core of European automotive manufacturing, its only natural it should also be a pioneer in scaling up battery cell manufacturing. At Northvolt we are excited to make this happen, and we have recently announced that Heide, Schleswig-Holstein, will be the location of our German Battery Gigafactory. The factory will be built in multiple phases over 5+ years and the factory represent a multi-billion Euro investment project. To enable this project we are now looking for a dedicated and driven Senior Document Manager to join us in our mission to contribute to a greener future.

About the job A Senior Document Manager is responsible for managing and organizing company documents and records, as well as establishing and maintaining the underlying processes and tools. They ensure that internal and external documents are stored, maintained, and tracked in a manner that complies with company policies and procedures, as well as legal and regulatory requirements.

About the team You will be part of the Northvolt project team of about 40 employees that will have the overall responsibility of this mega project based in Heide Germany.

About the work environment

The office is currently located in Hamburg with an outreach to Heide, Schleswig-Holstein where the giga-factory will be built. Please don’t apply if you are not willing to move to site.

Key responsibilities include but are not limited to:

• Document Management : Managing company documents and records, ensuring that they are accurate, complete, and up-to-date. Also, the Senior Document Controllers ensures that the underlying processes and tools are maintained and in place to serve the actual and upcoming project phases.
• Document Control: Maintaining a document management system that ensures that documents are appropriately stored, tracked, and retrieved. This includes assigning document numbers, maintaining revision control, establishing and maintaining workflows, and managing document distribution.
• Quality Control: Ensuring that all documents meet the required quality standards and are in compliance with company policies and procedures, as well as legal and regulatory requirements.
• Record Keeping : Ensuring maintenance of accurate records of all documents, including the document history, revisions, and approvals.
• Collaboration: Must work closely with other departments and personnel, including project managers, engineers, and other stakeholders to ensure that document requirements are met. This includes external contractors and sub-contractors.
• Leadership: Leading a team of document controllers on Northvolt side as well as the document controllers on contractor’s side. We expect to work with multiple contractors whose documents need to be managed in a consistent and effective manner, with effective and efficient workflows established between the parties.

In addition to these requirements, a Senior Document Manager in the Construction Industry must have strong attention to detail, be able to work under pressure, and have a strong commitment to ethical conduct and compliance with legal and regulatory requirements. They should possess excellent leadership, organizational and time-management skills and be able to lead and work effectively and efficiently in a team environment. They should be able to work collaboratively with the construction team to ensure project success.

Northvolt is an equal opportunity employer. We're a diverse group of individuals, united by a common mission, who recognise that while our actions as individuals have a role to play in driving Northvolt towards its goals, we always seek to move forward as a team. We offer you an open and welcoming atmosphere where we win as a team – and fail as a team. Northvolt is growing at the speed of light and we are a strong believer in internal career development.

Apply with CV in English or your complete LinkedIn profile.

Full time employment, fixed salary. Planned starting date is asap.

Please note that candidates considered for employment with NV may be subject to a mandatory background check process.

Skills & Requirements

We believe that you have:

• Master’s degree in Engineering, Mechanical Engineering, Construction Management or equivalent
• Minimum of 10 years of experience in document control in the construction industry incl. relevant leadership experience.
• Extensive knowledge of document control procedures and systems, esp. Omega 365.
• Proficiency in Microsoft Office and document management software.

Bonus points for:

• Experience and interest in construction and manufacturing industry
• Experience from a multi-cultural environment

Join our dynamic team, and take on this exciting opportunity to contribute to the successful delivery of a significant capital project in northern Germany. Apply now to be part of a challenging and rewarding endeavor.

About the company

Northvolt makes green batteries for a blue planet. Affordable cells and high-quality battery systems. All manufactured with a record-low carbon footprint. Purposely built to provide Europe with the opportunity to switch to renewable energy – efficiently and entirely.

To accomplish this, we do things differently. We design, manufacture, and recycle everything under one roof. We even build our own factories. All this is incredibly challenging and requires us to think in unconventional ways. We’re constantly experimenting, learning and adapting to make batteries so great – they will one day make oil history.

Northvolt is growing fast. We’re staffing our international office in Stockholm, our R&D facility, Northvolt Labs, in Västerås, as well as our Gdansk facility for production of battery systems. We're also hiring for our gigafactory Northvolt Ett in Skellefteå, Sweden. We want to work with smart individuals from all disciplines. Strong individuals that truly want to make a positive impact on the future. Those of us already on board share a passion for our mission. We’re prepared to work hard in pursuit of excellence. We enjoy the ride and our main drive is to make a difference for real. As a team, we’re dedicated to thinking new, working hard and having fun.