Site Admin and Account Executive- Gujarat

Vestas is the world leader in wind technology and a Defining force in the development of the wind power industry. Vestas’ core business comprises the development, manufacture, sale, marketing and maintenance of Wind Turbines. Come and Join us at Vestas!

Region APC > Service APAC > North Region Administration

Vestas is the energy industry's global partner on sustainable energy solutions and service wind turbines across the globe. Vestas currently services a global portfolio of more than 108 GW, the largest fleet in the world. As the industry's preferred O&M partner, Vestas offers flexible maintenance offerings - from low-scope services to wall-to-wall programs with advanced guarantees.

Job Responsibilities:

• Provide business and administrative support to Site Leadership for daily operation, including create and running regular reports (consumption, production, safety,and assist with compiling data for budgets, monthly/ periodic intervals of site parameters & report travel arrangements.
• Handling of ROW issues and local stake holders
• Assist in the management OH&S and ERP (FICO Module with knowledge of various T codes) activities on site is in compliant with local and Vestas guidelines, site induction, take corrective action on external audits and incident, update safety document held on site
• Assist Site Manager in daily operation by preparing the reports & presentations, and coding of credit Card Transaction, Site Imprest Expenditure analysis and reporting to head office, scanning of all the expenses bills and saving the same in folders as per policy, Create PO/PR, Vendor Payment follow up
• Site IT Support - PR/PO follow up - Laptop, Mobile, Laptop Bag etc, T shirts, Shoes receipt, distribution and accounting.
• Assisting New site set up, order equipment, office supplies, assist with Site Safety Reporting, First aid and fire extinguisher, site Training arrangement, and ordering supplies, Fleet Maintenance (service booking, coordination, Logs, Create and Monitor purchase requisitions.
• Site Guest house, GH occupancy, GH regular maintenance as per check list, housekeeping, Mess Facility operations. 
• Fleet management (Company own vehicle and third party)
• Asset management & tracking (office, Guest house, site etc.)
• Site employee support as per the company policy i.e. uniform, health checkup conducts meetings, arrange outing and various sports etc.  
• Driving safety (Driver's on boarding, validation, vehicle inspection, GPS, vehicle speed monitoring, driving behavior, driving safety training, dealing with drivers) etc.
• MIS (Monthly report) of admin functions
• Internal collaboration and regularly visit sites.
• Subcontract contract /PO tracking of validity and monthly bills submission, payment etc..
• Vendor management, On time vendor invoice submission as per the process, coordination for service delivery, vendor accounts reconciliation, operation support etc.. 
• onboarding of third-party driver, cook, helper, store etc.
• Support for internal for hotel booking, airport transfer, site coordination, training movement etc
• Other support: Time sheet, Credit card payment of site travel, Mobile, internet, IT asset tracking, waste disposal support

  Qualification:

• Graduate desirable with Admin & accountancy and site/office administration experience & Willing to travel sites
• Good attention to detail and execution
• Good interpersonal and customer relation skills
• Able to effectively collaborate with employees at all professional levels, performs as a champion for change management initiatives and ability to respectfully follow supervision
• Extensive computer operation skills, familiarity with internet based program navigation, and ability to generate and interpret computer data

Competencies:

• Ability to read, comprehend and write English
• Ability to successfully participate in all training courses
• Comfort working remotely with limited supervisory interaction
• Knowledge of Admin Management
• Understanding the requirement pattern of site administration, Accounts and purchase and meeting arrangements etc.
• Ability to collect data and apply analytical tools (as appropriate), to identify patterns, trends, problem areas and come up with recommendations for solution
• Cost consciousness-Awareness of the costs concerned with the area of operation and implications of costs, aiming to reduce cost/wastage in all possible ways which are under their control whether or not cost reduction is identified as a goal-includes ne
• Understanding requirements, identifying gaps, setting priorities, scheduling activities accordingly to fulfill requirements
• Effective Follow up
• Tracking and ensuring that work is done as per schedule
• Attention to detail

What We Offer You'll have the opportunity to help strengthen the position of Vestas in a key market for the company with excellent perspectives of growth. Join Vestas and you'll cultivate your career in an inspiring environment at the world's leading wind turbine producer, which has an ongoing dedication to sustainability. We value individual initiative, the desire to take on responsibility, and the right balance between creativity and quality in all solutions.  At Vestas your success is our success.

Additional Information

The work location is in Gujarat, India.  Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including prior to the advertised closing date. Please be advised to apply on or before 31st August 2024.  Learn more about Vestas at www.vestas.com and follow us on our social media channels.  

BEWARE – RECRUITMENT FRAUD It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

DEIB Statement At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.  Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 173 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.  With 29,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.  Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.  To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.