Lead Administrator

 Team Leader | Full-Time | Field Operations

Vestas Wind Australia is looking for a Lead Site Administrator to join our team at wind farms nationwide.

 As the Lead Administrator, you will report to the Regional Operations Support Manager. They oversee a team of 8 to 10 administrators located throughout Australia and New Zealand (ANZ). Together, this team is responsible for providing administrative support to Vestas Service   Wind Farms and the Service leadership team, ensuring that all service business needs are effectively met.  

Responsibilities-

• Provide general administrative support to the Service management team onsite/s
• Raise, maintain and reconcile Site based Purchase Orders and maintain the Purchase Order Register
• Process incoming site related Invoices ensuring vendors are paid on time asper agreed payment terms
• Ordering of site PPE, Office supplies and kitchen items
• Maintain Motorpass accounts and order/cancel fuel cards where required for site vehicles
• Monthly Reporting on Site usage of Fuel, waste, Safety Incidents and hours worked
• Maintaining Site Records and Registers ensuring data is up to date and contains accurate information
• Onboarding of New Vendors to Vestas, and maintaining Vendor data in Vestas systems
• Arrange all Travel, Accommodation and vehicles for site-based employees and visitors
• Time sheet data entry for External Contractors
• Liasing with Agents, dispatchers and Supervisors to ensure timely reconciliation of Service Orders
• Adhoc duties as necessary, and other business activities that support the business achieve objectives / KPI’s
• POC for Vendor enquiries
• Booking Training courses required for team on site

Qualifications-

• Degree- (Well-regarded but not essential) in Business, HR/International Business/Frontline Management/Organizational Behavior etc.
• TAFE/Diploma- (Well-regarded but not essential) in Office Administration or equivalent/Secretarial/Project management and organizational skills etc.

Competencies-

• Forward-thinking, able to use a strong sense of initiative
• Ability to adapt style to gain outcomes
• Use an assertive approach when required
• Efficient and proactive
• Discretion and diplomacy
• Self-directed; Self-motivated
• High attention to detail
• Able to work under pressure
• Able to make decisions

What we offer

• A strong safety cultures
• Dynamic and fast-paced work environment 
• An opportunity to work with the world leader in wind energy
• The opportunity to further develop your skills and professional development
• Global career progression prospects
• Diversity and Inclusion

Additional information

• All potential employees will be subject to undertaking a full medical assessment to be considered for this role
• Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including before the advertised closing date

Our Benefits

• Join the World's Leading Wind Energy Solutions Provider
• Excellent Career Development opportunities both Nationally and Globally
• A workplace that embraces Diversity and Inclusion
• Flexible workplace arrangements
• 13 weeks Paid Primary Carers Leave
• 3 weeks Paid Secondary Carers Leave
• Employee Assistance Program

Vestas is an equal opportunity employer. We are dedicated to attracting, retaining and developing our people. Applications are encouraged from all sectors of the community and we strongly encourage applications from those who identify as being Aboriginal or Torres Strait Islander.

BEWARE – RECRUITMENT FRAUD It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

DEIB Statement At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas Vestas is the energy industry’s global partner on sustainable energy solutions. We specialize in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.  Across the globe, we have installed more wind power than our competitors in the renewable energy arena. We consider ourselves forerunners within the industry, as Vestas continuously aims to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, Vestas has an unmatched history demonstrating our expertise within the field.  With 30,000 employees globally, Vestas is a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.  Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives, and gives everyone equal access to opportunity.  To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.