Corporate Administration Officer

Company Description

Welcome to Kanadevia Inova, a global innovation leader in the waste infrastructure space, where we believe in creating a sustainable future through technology and innovation. Transforming Waste into Value At Kanadevia Inova, we pride ourselves on being at the forefront of waste-to-X technology. We are not just waste managers; we are creators of value from what communities discard. Your role at Kanadevia Inova directly contributes to turning something once considered useless - waste - into something invaluable: energy, heat, hydrogen, fertilizer, and beyond. Find out more about Kanadevia Inova at www.kanadevia-inova.com.

Job Description

We are seeking a highly organized and detail-oriented professional to support the Boards of Directors of a number of group subsidiaries, with both governance and reporting requirements.

The successful candidate will be responsible for supporting all board-related activities and compliance with corporate governance standards. The position will act as a central point of contact for directors and the group corporate legal team.

To be considered for this position, you must hold a Law degree (LLB) or a Paralegal Certificate, with a strong understanding of corporate governance frameworks and best practices.

This position will be based in our Farnborough, UK office, with home working days available as agreed.

You will need to already have the legal right to work in the UK.

Key responsibilities

Board Administration & Governance

• Schedule and coordinate meetings of the Boards of Directors of a group of subsidiaries across various legal jurisdictions.
• Liaise with directors, senior executives, and other internal stakeholders to ensure timely preparation for meetings.
• Prepare, collate, and distribute board packs, agendas, and supporting documentation.
• Attend board meetings; take accurate and comprehensive minutes.
• Draft and circulate board and shareholder minutes and resolutions, ensuring accuracy and compliance with governance standards.
• Maintain complete and accurate corporate records, statutory registers, governance documents as well as the group’s legal entity management tool.

Governance & Compliance

• Ensure compliance with relevant corporate governance frameworks, policies, and regulatory requirements.
• Support the implementation and monitoring of best practices in governance.
• Assist with annual statutory filings and regulatory submissions.

Qualifications

Skills & Qualifications

• Law degree (LLB) or a paralegal certificate / diploma.
• Prior experience in a governance, company secretarial, or board support role, preferably in an international environment.
• Strong knowledge of corporate governance frameworks and best practices.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Exceptional written and verbal communication skills; ability to draft high-quality minutes and resolutions.
• Strong attention to detail and discretion in handling confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Personal Attributes

• Professional, diplomatic, and confident when engaging with others.
• Self-motivated and proactive, with the ability to work independently and as part of a team.
• High level of integrity and commitment to corporate governance excellence.

Additional Information

• Annual salary review and bonus award
• Pension scheme, life insurance and disability insurance
• Private medical and dental insurance
• Team-oriented working atmosphere in an international Green Tech Company

For HR agencies: Please note that we do not accept applications coming from agencies. Thank you.